How to Inventory and ensure the event materials are at the event ready to rock!

It is your responsibility to inventory ALL materials and shop needed items to have all the materials needed for the show at the event the weekend of the event.

1. Visit the venue or storage place where the Blind Cafe Materials are being stored.

2. Print a list of all materials needed for the event and do an inventory.

3. Shop the needed materials for the event and store them at the event space or storage area.

4. Arrange for the delivery of the event materials to the venue.

 

Materials List 

Lobby / Box Office / Sales Table / Auction

  • Storage Container for Organizing All Lobby / Event Materials
  • Blue Tape
  • Scissors
  • Printed #'s 1 - 15 for seating process 
  • tickets roll ( for drink tickets ) 
  • highlighters
  • permanent markers
  • index cards
  • Legal Pad ( yellow ) for drawing seating chart 
  • Pens ( for both box office and auction ) 
  • box or bag for cash ( use zip lock bags ) 
  • Sales Table Donation Basket ( find something from venue ) 
  • T-Shirts
  • CD's 
  • Bowls + Plates for serving bread, chocolate in lobby 
  • Kitchen / Servicing - Dining Room 
  • Clean Rags ( restaurant depot ) 
  • Napkins 
  • Plates
  • Bowls 
  • Silverware ( usually don't use bc we serve finger food, unless menu requires )
  • Candles ( Tea Lights - pack of 25 - 50 from Target ) 
  • Lighters 


Wine Bar

  • wine opener x 2 
  • cups (clear, look nice, strong, biodegradable )  
  • Simple green ( for cleaning up spills etc ) 
  • Paper Towels
  • Tip Jar ( don't BUY!!! Use something from the venue ) 
  • a bank, $100 in cash all one, 5 and 10's
  • Square Reader + iPhone for taking Credit Cards 


Food Items ( items we always serve ) 

  • Bread ( 2 loafs per table used for breading bread ritual ) 
  • Wine ( either donated or purchased at whole foods 'Three Wishes Merlot' $33 case ) 
  • Dark Chocolate ( Sponsored or purchased from Trader Joe's for $1.49 pack of 2# bars ) 
  • Olive Oil ( for dipping in lobby before show / Costco ) 
  • Balsamic Vingar ( Costco ) 
  • Salt and Pepper ( purchase and keep in storage for next event )
  • Bottled Water ( from Costco, make sure to get packs of #35 16 FL oz. size - $3.49 pack) 


Darkness 

  • Scissors 
  • Black Out Fabric ( from Joannes Fabric ) 
  • Duct Tape ( Lowes ) 
  • Blue Tape ( Lowes ) 
  • Measuring Tape 
  • Ladder ( Venue Should have one ) 
  • Pen and Pencils 


Music 

  • PA System ( PA head + two speakers ) ( sometimes rent or borrow or venue includes ) 
  • 2 speaker cables 
  • 2 Mic Cables, 2 mic stands  
  • candle ( 1 solid good candle for final light at end ) 
  • Blue Tape 
  • Black Out Fabric ( for covering PA Head during show ) 
  • permanent markers for making SIGN's of DO NOT ENTER on fabric in doorways 
     


Ordering and Purchasing Materials 

Places we shop: 

  • Costco 
  • Restaurant Depot 
  • Target
  • Whole Foods 
  • Joannes Fabric 
  • Lowes 
  • Office Depot 
  • Walgreens 
  • Staples 
  • Local Producer Providers, Farms or Business's 

Services we use: