House Show Emails

Thanks so much for agreeing to host a house show! The goal of this document is to help you create two e-mails that you’ll be sending out:

  • An e-mail to invite friends in your network to the show, giving them all the information they need.
  • An e-mail responding to RSVPs from the public, giving them the information they need to know about coming to the show, and collecting the information from them that you need.

Email one: inviting your friends.

Absolutely feel free to modify this as much as you want. Make sure you include all relevant information.

Hello everyone!

I’m excited to tell you that I will be hosting a special dark chocolate and red wine house concert performance and meet and greet on ( date ) with The Blind Cafe Team and for it's house band I’m excited about: Rosh & the Blind Cafe Orchestra. Rosh & the Blind Cafe Orchestra is a songwriter / band from Boulder, CO that travels and performs in the complete dark at these really amazing positive social change events, The Blind Cafe Experience. 

You can find their music and learn about The Blind Cafe here. 
If you would like to attend, and I think you would, please respond ASAP (By next friday? deadlines are helpful.) and let me know how many people are in your party! This is a house show, so there is limited space – so of course we want to make sure you are counted before it fills up.

Here are the details:

We will be paying the musicians through donations, so we ask each guest to donate $10 at the door, and to consider purchasing CDs or other merch from the musicians to support their travel & artistic endeavors!

The concert will be a potluck-style event (if it is), so please bring a dish to share if you’d like.

We will start hanging out at __pm (usually 7), and music begins promptly at __pm (usually 8).

The event takes place at my home, address: ___

(do people need to bring anything else? folding chairs, etc? Do you need to provide information about parking? If so, do that here.)

Sincerely,

Your Name

 

Email two: Responding to RSVPs from the public

Thank you for writing to come to my house show! My name is _, and I’ll be hosting Rosh & the Blind Cafe Orchestra in my home.

I will need you to respond to this e-mail with the number of attendees in your party, so you can be counted. The house has a limited capacity, so we want to make sure to have as accurate a count as possible!

Here are the details:

We will be paying the musicians through donations, so we ask each guest to donate $10 at the door and to consider purchasing CDs or other merch from the musicians to support their artistic endeavors!

The concert will be a potluck-style event (if it is), so please bring a dish to share if you’d like!

We will start hanging out at __pm, and music begins promptly at __pm.

The event takes place at my home, address:

(do people need to bring anything else? folding chairs, etc? Do you need to provide information about parking? If so, do that here.)

See you there!

(- Name)

 

Things to remember:

  • It is important to, as much as possible, keep track of the number of people coming to your concert! Perhaps you can make a document to include the e-mail addresses, as well as number of people associated with them, who are coming to the show. With all of these e-mail addresses in the same place, this can also help you have a centralized location when you want to send out a reminder e-mail a couple weeks before the event. If that sounds a little complicated, you could instead use an Evite, which has this system already worked in – if you think your guests like using Evite.
  • If you ever have any questions, contact theblindcafe@gmail.com, which sends an e-mail to all the organizers, and we will be happy to help you out!